Minnesota Chapter of HIMSS
April 6, 2000 Board Meeting

Present:  Ray Gensinger, Bobbie Carroll, Patty Knight, Dana Kimmel, Mike Ward, Kris Johnson, Maureen Ward

Absent: Carl McCann

Next board meeting:  May 4th, SafeNet Office 5 pm.  We have a lot to cover, please plan on a longer meeting.  (See tentative agenda below the minutes)

1.       Chapter Updates –

  • HIMSS 2000 User Conference
  • Update – Patty, Ray, and Carl are going.
  • MN Get Together/Reception in Dallas
  • Scheduled for April 10 from 4:30 to 7 pm. 
  • Location in room A224
  • What do we want to do, provide?
  • UPDATE – Lite snacks have been ordered.  Patty will forward the cost to Kris
  • Sponsor?
  • UPDATE – No sponsor will be solicited
  • Any suggestions on handouts (gifts)? 
  • UPDATE – No time to obtain gifts.  Board decided against pursuing further.
  • Invitations update – there are approximately 20 people who have responded with RSVP’s on the web page.

Nominations Committee

 

Chair – Ray

  • Update – 80 ballots were mailed out to paid members three weeks ago.  So far 36 have been returned.  Final tally and update during the next Board meeting.
  • Ray has developed documentation outlining the process and developed standards from start to finish.  We will review  and determine if we need to incorporate any changes into the bylaws during the next board meeting.

Volunteers:

  • Andy Galbus, Mayo, 507-225-5075
  • Pamela Graves, Children’s, 612-813-8519
  • Suzanne Lee, KPMG, 612-305-5811
  • Kenneth Stensvold, Mayo, 507-225-6094
  • Stan Wiebe, Norstan Consulting, 612-351-4000 or stan@wiebe.com

Membership

  • Invoice process, current database status/discussion – UPDATE – An audit was completed on the membership database after the last mailing. Ray will request the membership database from Carl and will then update the changes.  The updated list will then go to Kris for MN HIMSS invoice mailings.   Kris will work on creating membership database specs. It has become apparent we need to add additional information to our existing database to provide the required information needed to maintain the growth of the chapter. 
  • Next years MN HIMSS invoice mailing – UPDATE - Kris is formatting invoice letters, please watch for them in your email for review, prior to distribution.  

NEXT Years HIMSS Board

  • Bylaw review – UPDATE – Tabled until next Board meeting
  • Transition plan– UPDATE – Tabled until next Board meeting

Review and discuss budget updates - Kris

  • Current standings – Kris generated a current P&L, Balance Sheet, and next years budget.  If you need a copy of these, please let me know.

Progress Reports from Committee chairs

Program Committee -

Next program –

  • MN HIMSS Annual Meeting  - May 31st, Wednesday
  • Keynote speaker: Donn Duncan, M.D.
  • Topic:  APC’s and the Future of Data in Minnesota (tentative)
  • MN Chapter Update: Nominations announcement, upcoming events, focus of the chapter, etc.
  • Program announcement – Bobbie will get a presentation synopsis and bio from Donn, and will send to Mike, cc: board.  Mike will develop Program fliers, and send out an early announcement via email so members can mark their calendars
  • Location – TBD
  • Food – TBD, buffet or sit down???
  • Tentative schedule

July – Social gathering

September – maybe something in St. Cloud, or Woodwinds

November, ITEC 2000 –

Sponsorship Committee - Maureen

  • Committee members and committee update –
  • Update on Oasis retribution – Invoiced them for 1000.00. 

Publishing Committee – Mike

  • Committee members and committee update –
  • Program Brochure – May Program – Bobbie will work with Mike to put together and send out
  • 2nd QTR newsletter is time to start preparation
    • Patty – presidents corner
    • Ray – nomination announcement
    • Carl – members on the move
    • Bobbie – Depending on distribution time, update on May 31st speaker/topic or write a postmortem if after the program
    • Dana – July social announcement

Membership Committee – Carl

·        Committee members and committee update