Chapter Updates

HIMSS 2000 User Conference

• Update – National will start the uniform due’s process starting will a mailing in April 2001 and effective for fiscal July 2001.  National will then provide rebates back to the individual chapters.  We will also be incorporated under the National organization.  National will maintain the membership database at that time.  More information to follow.  Watch for direct emails coming from national regarding this new process.
• MN Get Together/Reception in Dallas – post mortem – there were about 30 attendees!  We will want to start preparing earlier for next years conference.

 Nominations Committee

• Chair – Ray – response rate was very good.  Unanimous results were as follows.
• Bobbie – Pres elect
• Dana – Treasurer
• Mike - Secretary
• Review nomination process and standards developed.  – Please review the documentation Ray provided.  These will be incorporated into our bylaws.

Membership

• Current database status/discussion – The database will be maintained ongoing by the board members at HCMC since the location is close to the new Pres. and mailbox.  (I’m still confused on the process, but apparently it is getting better.)  Since we have one year to go then National will play a part in maintaining the database, the board decided to make the improvements needed to facilitate a smoother process, but not invest time and money since this is relatively for the short term.
• Next years MN HIMSS invoice mailing – Kris has completed the invoice letter.  We are using one fairly generic letter template for both members and non-members.  Kris will complete edits, then send the letters to Carl for his signature and send out.
• Membership due amount  - the board agreed to 40.00 for annual membership dues.

NEXT Years HIMSS Board

• Bylaw review  - Ray will revise the bylaws to include the new incorporation and uniform dues process with National.  The board will review the changes during the June 1^st board meeting
• Transition plan – Tabled for the June 1^st board meeting

Review and discuss budget updates - Kris

• Current standings –

3.      Progress Reports from Committee chairs

Program Committee

Next program

• MN HIMSS Annual Meeting  - May 31^st, Wednesday
• Keynote speaker: Donn Duncan, M.D.
• Topic:  APC’s and the Future of Data in Minnesota – Patty talked to Dr. Duncan and discussed the program specifics.  We requested a copy of his presentation via email.  Bobbie will print out and bring handouts to the program.
• MN Chapter Update: Nominations announcement, upcoming events, focus of the chapter, etc. – We will provide an update for about 30 minutes at the beginning of the program

Program Agenda

1. Registration                              5:00-5:30
2. MN Chapter Update                5:30-6:00
3. APC’s                                      6:00-7:30
4. Networking/Social                    7:30-8:00

• Program announcement – Mike is completing this weekend, and will email the board by Monday, please review.  The flier will be mailed out mid-week, with a follow-up email reminder in a few weeks.  Mike will also get a copy to AHIMA for member distribution, or will request their email distribution list and will email them out.
• Location – Lawson Software – Kris will follow up on directions, parking fee’s, signage rules, and LCD availability.  If the LCD is not available, let Bobbie know, we can check out and bring SafeNet’s.
• Food – Patty will call Cosettas to get information about catering or box dinner options – watch for email updates on this.
• Transportation – who will pick up Donn from hotel etc.  – He is staying at the ST. Paul, so can walk across the street.  Patty will follow up with him to finalize arrangements
• Registration table – Kris and Maureen will work the table.  Mike will forward a list of program RSVP’s to Kris for early receipt preparations.
• Program evaluation forms – Maureen will create and bring copies to the program
•   Documents – Bobbie will bring MN HIMSS brochures and the National information we have.  Patty will call to see if we can get copies of the current ADVANCE prior to the program.
• Signs – Patty is having three signs made for the program
• Tentative schedule – will discuss further during the June 1^st board meeting
• July – Social gathering
• September – maybe something in St. Cloud, or Woodwinds
• November, ITEC 2000 –

Sponsorship Committee - Maureen

• Committee members and committee update – Working on sponsorship for the May 31^st program and also the ITEC program.

Publishing Committee – Mike

• Committee members and committee update –
• Program Brochure – May Program – see above under the May 31^st program
• 2nd QTR newsletter is time to start preparation – Tabled until the June 1^st board meeting
  • Patty – presidents corner
  • Ray – nomination announcement
  • Carl – members on the move
  • Bobbie – Depending on distribution time, update on May 31^st speaker/topic or write a postmortem if after the program
  • Dana – July social announcement

   

Membership Committee – Carl