Minnesota Chapter of HIMSS
Executive Board Meeting Minutes

August 8th, 5:15-6:45pm

Attendance:  Dana Kimmel, Bobbie Carroll, Ken Therkildsen, Van Grotenhuis, Pam Graves, Susan Heichert, Mike Ward, Bill Sontere, Steve Parente

Not in attendance:  Ray Gensinger, David Jones, Tom Loch, Patty Knight

Chapter Updates – Bobbie

Membership renewal update - The Chapter received it’s first rebate check from National.  It was for $1040 for 52 membership renewals.  Bobbie will investigate whether these checks should be mailed to the P.O. Box or if they could be mail directly to Dana.

Chapter Standards discussion – Bobbie distributed and the board reviewed the new chapter standards.  Of the nine standards, the Chapter has already completed the first three.  The fourth standard requests Chapters to set yearly goals and have a defined operating budget.  The board reviewed Bobbie’ draft goals and Dana’s draft budget. 

National Conference – The idea of a raffle for a free admission to the National Conference was tabled until next year (not enough time to develop adequate marketing was the main concern).  The Board discussed who was going and the need to identify a representative from the Minnesota Chapter to attend the Chapters Workshop during the pre-conference sessions.  The initial Chapter reception planning will begin during Septembers board meeting.

Chapter Innovation update – As it turns out we were the only Chapter to submit an innovation award on time.  Therefore National extended the deadline for other Chapters to submit their work until the end of October.  The winners will be announced at the National Convention.  Many board members voiced frustration that National extended the deadline to such a degree. All chapters should have been aware of the original deadline – perhaps a one-month extension would have been more appropriate?

Future Leadership Workshop – Van reviewed what was learned and his impressions of the meeting.  Overall he was quite impressed with the content and encouraged others to attend, if given the opportunity.

2001-2003 Chapter Calendar review – An updated calendar through 2003 was distributed that incorporated the timelines for the new Chapter standards.  Mike will send further updates via email.  The calendar is a Microsoft Word document.

Treasurers Report – Dana submitted the current months financial reports

Program Update - Susan

July social postmortem - This was a successful social.  It was the largest attended thus far, possibly due to weather and location.  All had fun, and it was agreed to continue the tradition of the Summer Social.

Woodwinds in Woodbury September 19th - Susan will be speaking with the Woodwinds CIO next week to confirm the date and speakers.  Once confirmed Susan will send out an initial email to the membership.

ITEC Planning Committee Update - The Planning Committee is in the process of obtaining speaker agreements for confirmation. The draft flyer has been created and presented for the Board to review.  The first ITEC email was sent to Chapter members on Aug 6th.  Sponsors are still needed.  Attached are the meeting minutes of the last ITEC Planning Committee meeting

Sponsorship Update – Steve

Woodwinds – Steve has several options for sponsorship.  The board discussed the need for about 1000.00 in sponsorship monies for the Woodwinds program assuming 75-100 attendees.  Steve will continue to work with Susan

ITEC – See the ITEC Committee minutes for details. 

Publishing Update – Ken

Newsletter – Reviewed new format for newsletter.  Everyone agreed format was acceptable.  Bobbie will speak to Ray about release of next newsletter

Website – Van presented information on National’s program to assist Chapters hosting web sites.  Everyone liked Telusys work and Ken was asked to proceed expeditiously. Pam will provide Mike with a short bio for the website and marketing material. Van, Pam, and Mike offered to assist Ken with the website conversion.

Membership Update – Bill

The Chapter membership brochure is being updated to reflect the current unified due amounts and enhancement to the general information provided to be more reflective of our benefits to members etc.  Targeted completion date is set for the ITEC conference.

Next Board Meeting – September 12th– 5:15 – 6:45 @ HCMC

Current Agenda Items for next meeting:

  1. Creation of a scholarship process
  2. How to utilize National’s offer to visit our chapter
  3. Planning for the Chapter reception at the National Conference
  4. Consider other options available for sponsorship (developing a tiered donation process)