Minnesota Chapter of HIMSS

Executive Board Meeting Minutes

May 9th, 7:15 – 8:30

Attendees:  Susan Heichert, Ray Gensinger, Pam Graves, Dana Kimmel, Bill Sonterre, Van Grotenhuis, Ken Therkildsen, Bobbie Carroll

1.       Chapter Update

§         Unified Dues – National is sending out membership due notices this month.  110.00 National member, 30.00 Local member.  National will issue each Chapter an allotment of monies based on the number of members in a particular region.  The Minnesota Chapter’s region is identified as the entire state.  Those members in neighboring Wisconsin, will only be Minnesota members if they identify themselves as a Minnesota member during the enrolling process.

§         Future Leadership Workshop – June 21 and 22 in Chicago.  Van will be representing the Minnesota Chapter this year.

§         Board Position Term and Cycle Summary – Reviewed the current Board positions and the positions that will be open during the next election period.  The Nominations Committee will need to focus on recruiting the President-elect, Secretary, Treasurer, and Program Chair positions for 2002-2004

§         Chapter Officer Submission Form –Bobbie will submit a copy to National for their records.

§         Chapter Bylaws – Ray submitted our updated bylaws to National for review.

§         2001-2003 Chapter Calendar review.  Future program dates were identified.  During the next Board meeting, the group will determine future board meeting day, time, and location.

Future Programs and Dates:

July 11^th – Summer Social (central location, possibly around 7 Corners area)

September 19^th – Woodwinds in Woodbury

December 5, 2001 – ITEC Conference

March 21, 2002 – target North Memorial

May 16, 2002 – Annual Meeting – outside speaker

July 11, 2002 – Summer Social

September 19, 2002 – target Home Health organization, or LTC??

December ?, 2002 – ITEC Conference

2.       ITEC Planning Committee Update – Susan

Workgroup formed and meeting regularly (comprised of MN HIMSS and MHIMA members).  Program: Wednesday December 5^th.  Working on theme around e-health.  Tentative program agenda:

8:30-8:45 – Introduction

8:45-10:15 – Keynote – EMR (Cindy McLean, Little Rock)

10:15-10:30 – break

10:30-11:30 – Speaker – HIPAA update

11:30-1:30 – Lunch, network, vendor

1:30-2:00 Hot Topics

2:00-2:45 – Speaker – Winona follow up

2:45-3:00 – break

3:00-4:00 – Speaker

3.       Annual Program, May 22nd update – Susan

-          25 registrations on the website, Susan will send out another email announcement this week. 

-          Menu selection complete - Susan will call the hotel with the final count. 

-          Registration - Bobbie and Dana will organize

-          Honorarium - Dana will purchase the 100.00 gift certificate 

-          Airport pickup/drop-off - Ray will make arrangements with Betsy

-          Program Handouts - Ray will make copies of the presentation

-          Program Evaluations – Mike will update the evaluation form and bring copies

-          Signage – given the layout of the hotel, signs are not necessary

4.       Treasurers report – Dana

In good standing, current Balance Sheet and P&L provided

Next Program – May 22^nd 5:15-7:30        

Holiday Inn at 2700 Pilot Knob Rd.  Eagan

Next Board Meeting – June 13^th – evening meeting, 5:30 - 7:30 @ HCMC