Minnesota Chapter of HIMSS
Executive Board Meeting Minutes
September 12th, 5:15-6:45pm

Attendance:  Dana Kimmel, Bobbie Carroll, Ray Gensinger, Ken Therkildsen, Pam Graves, Susan Heichert, Mike Ward, Tom Loch, Steve Parente

Not in attendance: Van Grotenhuis, David Jones, Patty Knight, Bill Sonterre

Chapter Updates – Bobbie

National updates – Board members planning to attend the National Conference at this time are Bobbie, Ray, Susan, and Pam. Ray plans to take the CPHIMS exam on the first Sunday of the conference. Bobbie will be attending the Leadership Conference on Sunday and extended an invitation to the rest of the Board to attend. National has extended the date for Innovation submission into November.  The Minnesota Chapter provided feedback to National that we were disappointed with their decision since we met their original deadline.  National will take our thoughts into consideration.  National has also officially started the Chapter Ambassador Program.  This program allows chapters to request a representative from the National organization to meet with local chapter for various reasons; strategic planning, chapter development etc.

Organizational Liaison Program – Bobbie sent out an email to a dozen individuals through the state of Minnesota asking them to help spread the word about our chapters educational programs.  Thus far, nine have responded and are willing to help keep their organization informed of chapter programs.  Some organizations include St. Luke’s in Duluth and Mayo in Rochester. Bobbie has asked for assistance from the board in identifying other organizations and contacts to help spread the word about upcoming MN HIMSS programs.

Creation of a Scholarship Program – The board agreed that an essay is the most likely choice to judge applicants. Criteria will need to be developed by a committee and a panel of judges will need to be created each year to pick the winning essay. Pam and Steve offered to work together to begin formulating the scholarship offering.

Video Conference Update – Jeff Huxley presented his findings of video conference expense for a program conferencing in from St Luke’s in Duluth, HCMC in Minneapolis and Mayo in Rochester to the Board.  Current estimates indicate the cost for a three-hour video conference among all three locations could cost up to $760.  The Board tentatively earmarked the Feb 2002 program for a coordinated video conference effort between the three sites. Members of the Board will split up and attend the video conference program from the various sites identified. Jeff will continue to work with the organization to facilitate the technology needs, and Susan will work with contacts at each organization to begin the program planning.

How to utilize National’s offer to visit our chapter

There was discussion that instead of asking National to attend a chapter program, we would prefer some “face” time to discuss some of the changes that National is making. There was general consensus that National tends to implement changes affecting the chapters without appearing to solicit any type of feedback from the chapters first. Bobbie is going to ask Susan Delhey to suggest what National feels they can provide to our Board in terms of information.

Treasurers Report – The chapter will not be compensated for members who paid in advance of the Unified Dues rollout (prior to July 1, 2001) even though it may have been for the current fiscal year. P&L and current budget information was shared.

Program Update – Susan

Woodwinds in Woodbury September 19^th

• A lasagna dinner will be provided by Ciatti’s for up to 25 attendees.  Woodwinds will supply beverages and desserts.
• Susan will check with the presenters to make certain they have no objections to us video taping the program and get electronic copies of the presentation for posting to the chapter web site
• Woodwinds will provide their own handouts of the presentations.  Bobbie will bring membership forms.
• Dana will obtain speaker gifts and bring change.  Patty will bring signs.

ITEC Planning Committee Update             

• Vendors are being secured for the vendor fair at the Hyatt.
• Mike will send out an email update to chapter members on Monday, September 17^th.
• Bobbie and a representative of MHIMA should sign the vendor agreement letter.
• The conference will be held in rooms 103D and 103E at the convention center.

Planning for the Chapter Reception at the National Conference

• National will not be sponsoring a Chapters Reception this year due to scheduling issues.  Success of a chapter reception is therefore questionable.
• Bobbie will contact Susan Delhey to find out if there can be a coordinated effort among other chapters who may want to have some type of Chapter Reception. Having an independent chapter reception may be prohibitive in cost.

February 2002 Program

• Mike will check to see if HCMC auditorium is available the evening of Feb 20^th.  Susan will follow up with Mayo and St. Luke’s for confirmation of this date.

Sponsorship Update – Steve

Woodwinds – No sponsor has been obtained

ITEC – Steve needs updates on ITEC presenters to help in securing Sponsors.

Tiered sponsorship process – A three tiered program was presented, where a Silver sponsor donates $500, Gold donates $1000, and a Platinum donates $3000.  Following is a table that lists the possible benefits for each tier.

Steve has agreed to formally develop this approach for the Chapter to implement going forward.

Publishing Update - Ken

Website Transition to Telusys is complete. The board agreed to let Ken come up with a few different color schemes and montages to present at the next board meeting. Ken distributed a listing of recommended site subjects and asked the board to forward feedback to him. We can add, edit or delete from the recommended list. Pam voiced that she really liked having a “snapshot” of what programs the Board had planned on the first webpage.

Membership Update – Bill

Minnesota HIMSS brochure update – tabled for October Board meeting
Membership database review – tabled for October Board meeting

Next Board Meeting – October 10th– 5:15 – 6:45 @ HCMC