Minnesota Chapter of HIMSS Executive Board Meeting Minutes Wednesday, May 12th, 5:15-6:45 p.m. Fairview Pharmacy Services 711 Kasota Avenue, Minneapolis, MN 55414

Present: Shawna Schueller, Pam Graves, Steven Kimmel, Van Grotenhuis, Jeff Huxley, Dana Kimmel, Andy Galbus, Ray Gensinger, Scott Azbill, Tom Loch, Cindy Findorff Absent: Ken Stensvold, Bobbie Carroll, Clark Averill, Stephen Parente Summer Social - Shawna Logistics and location: Shawna had a list of locations and costs in the Twin Cities area. Board agreed Tuggs was becoming too small a venue and approved Bar Lurcat for the upcoming July social. Board also agreed to pay for appetizers, the parking fees ($3.00) for anyone that pre-registers for the social, and pay for a first drink. Golf Outing - Shawna Due to the amount of work this would take, a golf outing was tabled until next year. Board decided to poll Chapter members and vendors for interest. 2004-2005 Planning Meeting - Dana Thursday 6/24 from 3pm to 6pm at Tuggs. Location Search - Dana/Shawna Onvoy was not a good fit. Still pursuing other locations. Dana and Shawna will provide an update at next month's board meeting. (Steve, please note this for next month's agenda.) 2004-2005 Program Dates - Dana Third Wednesday of March September, November, plus the May Carlson day and July summer social. Funding For Dairyland Teleconference Fees - Dana The Board felt that as we bridge them in through Mayo the fees are minimal and the Board will pick up the cost. However, the Board did not know if WI was collecting fees from attending members in WI. Jeff will check with the WI Chapter on how they handle fees for the program and will report to the Board at the next meeting. (Steve, remember to put this on next month's agenda.) Chapter Leadership conference Call Update - Shawna/Jeff Call went well. All Chapters discussed their programs and what works/what doesn't. Newsletter HTML Link Update - Scott/Tom Tabled until next meeting. Scott will put an HTML format together to present to the board. Program Updates/Plans - Jeff May update: to date 33 have registered, 20 less than last year this time, not including Board members. In the past we have had last minute and walk-in registrations. Shawna has tried the computer hook-up and we will be able to register walk-in's on-line. We should have pre-printed registration forms for those that can't register on-line. Board members attending should be at the Carlson School by 7:45am. Next year the term "student" will mean "HIMSS student member". Van will get last years Power Point presentation to Dana by Monday for a President's presentation at opening remarks. Sponsorship Update - Steve P. (Absent, but submitted an update.) He contacted Fairview and Caveo again regarding outstanding sponsorship payment for 2003-2004 term. Shawna stated that we need to revisit our sponsorship terms and set a deadline for receipt of payment. Any sponsor not complying would be dropped as a sponsor for that term. This can be further discussed at the board planning meeting. Treasurers Report - Cindy Total net income is $5,057.34, total liabilities and equity is $29,328.62. Due to Cindy being unavailable during May, there were quite a few checks and receipts that Van gave Cindy that need to be entered in the checking account database. Next month's statements will reflect these changes. Publishing Update - Tom Newsletter went out on time, May program announcements going out regularly. Membership Update - Scott Total members 406, National members 325, Chapter members 34, Student members 46. Membership in the Twin Cities area 69%, Duluth 2%, Rochester 17%, Outside metro (including St. Cloud) 7%, non-Minnesota 5%. Educational Update - Ray Request for CEU's for May program out to National. Future Discussion - Two at-large board positions open - Need for a Chapter sponsored local CIO get-together with the Board - Need to add Advocacy to next meetings agenda Next Board Meeting June 9, 5:15-6:45, Fairview Pharmacy Services