Chapter Board Meeting - Minutes
StoneBridge
Group Offices
Present: Andy,
Dana, Jeff, Ken, Pam, Shawna, Susan, Ray, Tom, Mike
Absent:
Clark, Stephen,
Bobbie, Scott
Standing
Items
|
Program Updates –
Andy
|
October
program (Leading Geeks) Feedback
items: ·
Good program. Lighter
attendance in Twin Cities than anticipated. No link into |
q If Pam receives fees from Mayo for LaCrosse
link up, pass on to Dairyland for payment |
|
December
program (NHII) ·
On track. 20 registered at
Mayo, 20 at Guidant ·
Adding Allina as a site on their own cost.
Need to communicate to audience that they’re a site but they covered their
cost ·
5 CIOs plan to attend special CIO session afterward (J. Sunquist, HCMC; G. Galloway, Children’s; R. Strachan, HealthEast; F. Chueng, Park Nicollet; W. Showalter, Fairview) |
q
Shawna / Ray to facilitate Special
Session discussion re: where are you at, where are your concerns, heard about
Allina, q
Registration table will track who actually
shows up for program q
Andy to include scholarship application for site coordinators and add to
standard introductory marks |
|
March
program (PACS) ·
No date yet booked or speaker confirmed |
q
Scott / Dana to confirm Pat Berger as
speaker and solidify date |
|
Annual
program ·
Location reserved for |
|
|
Dairyland ·
Interested in participating in March and December programs only due to
own programs other times of the year. Interested in co-developing content for
the sessions. |
q
Shawna to have discussion with
Pauline re: strategy going forward |
Advocacy
Update – Mike
|
·
Next steps in a flux due to elections. ·
Conference call today to discuss further ·
More participation in last meetings ·
Recommendation to put advocacy links on our web site |
q Mike and Scott to add advocacy links to
web site |
Educational Update
- Ray
|
·
CE in review for December program |
q Ray
to call HIMSS Monday re: December program CE approval q Everyone to send Scott advancement status for next board meeting q Shawna to collect CPHIMSS / advancement member list from member director for
next meeting |
|
October
Program ·
In Progress |
q
Andy / Ray to submit request for approval. |
Outreach Update –
Tom
|
MedCentrus ·
Completed test with Mayo, Guidant and Allina ·
Medcentrus checked out the Guidant
location and will bring additional lighting for the event. ·
The cost will be $2300 to shoot the event and up to $1500 one-time
charge for the interface creation / cleanup ·
We will be able to track people who view it and require a password /
id (member id) for viewing |
q
Andy to figure out telecom
costs for NHII event q
Scott and Tom to coordinate next steps
for getting taped session on the web.
Goal: within a few weeks of session. q
Tom and Andy to coordinate a second
test including |
|
FUMC |
q
Scott and Tom to setup |
Sponsorship
Update - Susan
|
Current
sponsors ·
StoneBridge – platinum ·
Caveo – gold ·
HealthPartners – gold Confirmed
no sponsorship this year ·
University / CSOM ·
HealthEast |
q
Shawna to send thank you letters
/ invoices to Caveo and HealthPartners q
Shawna to send renewal letter and
invoice to q
Susan to send solicitation
letter to Guidant, Allina q
Andy to talk to Walt Menning re: Mayo sponsorship |
Scholarship
Update - Susan
|
|
q
Scott to update web site with
new scholarship application q
Susan to create email
distribution list for Program Directors so that all future program events are
sent to the Directors to raise awareness of the organization, and thus the
scholarship q
Susan to send follow-up letter
to Program Directors by mid January q
Andy to include information in
standard introductory remarks for each program |
Member
Relations Update - Scott
|
Current
Numbers ·
317 members, 67% renewal rate ·
Renewal letter was sent to non-renewing members last week |
q Scott to
breakdown attendance by organization, profession and region q Scott to investigate: What are
“COMP” memberships? q
Scott to include in newsletter: National and Local HIMSS members
who attend programs are eligible for a conference registration |
Chapters
Task Force – Bobbie
|
·
No Update |
|
Treasurer Update - Pam
|
October Numbers ·
Total net income of $6423.86 ·
Total liabilities / equity $29,491.75 A review of program fees shows program expenses growing due mostly to
speaker fees – a conscious decision the board made to spend down the account
in an effort to grow attendance and membership |
|
Board
Recruitment Update - Dana
|
Still
trying to determine potential new board members |
q Andy to resend attendee list
for October event for Dana to
review for frequent flyers q Andy to
send attendee list for December event within 1 week in order for Dana
to define winner of free annual conference registration (the selection of winner will be in the responsibilities
of the past-president going forward) |
CIO Engagement -
Shawna
|
Update
above with CIO participation in NHII event |
q Ken
to send Mayo CIO list to Shawna q Shawna to contact CIOs re: Round Robin q Shawna to contact Alden Solovy re: rescheduled dinner
w/CIOs |
Newsletter -
Shawna
|
·
No update. Newsletter will be
distributed in January with articles due 12/27 |
|
New
Business
|
Bylaw Revision and
Approval – Mike, Tom, Scott
|
·
Bylaws approved by National in October |
|
Annual Conference – Shawna
|
Chapter
Leader Seminar / Communities Open House ·
Required to send chapter leader: 2/13 ·
Waiting for national to define if conference registration is
transferable Chapter
Reception ·
Onvoy and StoneBridge interested in chapter
reception. Decision to promote joint reception, but inform Onvoy of requirement to be a platinum corporate sponsor Complimentary
Conference Registration ·
Will select winner within 1.5 weeks of December event. Must be a HIMSS
member, and get registration complete by |
q Shawna to find out from National if conference registration is transferable q Everyone to inform Shawna whether attending Annual Conference q Shawna to inform National of attendance for chapter leader session and
Communities open house q Shawna to inform Onvoy of joint reception options,
platinum corporate sponsor requirement q Shawna to begin planning chapter reception location, logistics |
MISRC - Andy
|
MISRC ·
Tabled |
|
Awards – Shawna
|
Innovation / Chapter Leader ·
Decision to be made within next few days |
q Shawna to update board on results once hear from National |
Website Doc
Archive Demo - Scott
|
·
Tabled |
q
Scott will prepare login
instructions and demo for next board meeting. |
Next
Board Meeting:
StoneBridge
Group Offices