Chapter Board Meeting - Minutes
Friday,
October 1, 2004 7:00AM
StoneBridge
Group Offices
Present: Andy,
Dana, Jeff, Ken, Pam, Scott, Shawna, Susan, Ray, Tom
Absent:
Clark,
Mike, Stephen, Bobbie
Standing
Items
|
Program Updates –
Andy
|
September
program (Most Wired) Feedback
items: ·
Make sure we’re clear on communications about registration and
networking period ·
Make sure we know where cameras are (no backs to camera) ·
Remove discussion of food from intro (registration table will mention
this) |
q Shawna to distribute video
conferencing best practices to site program coordinators |
|
October
(Paul Glen) ·
Communications to be distributed on 10/4, 10/11, 10/18 ·
Site coordinators / Paul will set expectations that the QA period will
be at the end of the presentation ·
10 books will be raffled off ·
Paul’s intro will discuss the fact that hand-outs will be distributed
at the end of the presentation |
q
Scott to distribute current
registration numbers to board q
Registration table will track who actually
shows up for program q
Ken to update feedback form
with open-ended question about why you attended this program q
Andy to include for site coordinators in notes that HIMSS members who
attend programs are eligible for winning conference registration |
|
November
/ December ·
Topic: NHII w/ David Brailler with a panel
discussion |
|
|
Other
program topics for future ·
Clinical adoption (panel discussion) ·
Source of panel members: Health Data Management Journal (Shawna) and Top Wired Hospitals |
|
|
Dairyland ·
Program committee will re-evaluate relationship and layout clear
strategy for future |
|
Outreach Update – Tom
|
MedCentrus ·
Medcentrus needs a 4-5 week notice
for program |
q
Scott and Tom to sit down with Don to
discuss our web involvement q
Tom and Andy to prepare for using Medcentrus for NHII program q
Andy to send contact info for
sites to Tom |
|
FUMC |
q
Scott and Tom to setup |
Educational Update
- Ray
|
·
CE approved for October. ·
National working to improve the value of CPHIMS by encouraging
organizations to list as a desirable for recruiting ·
5 Senior HIMSS members in |
q Scott to collect info on CPHIMS, Senior and Fellow board members and update
board member grid |
|
October
Program ·
In Progress |
q
Andy / Ray to submit request for approval. |
Sponsorship
Update - Shawna
|
Current
sponsors ·
StoneBridge sponsor for 2004-2005 |
q
Scott to update website with
current sponsors q
Susan to work on letters (with Steve P.) q Pam to
send list of last year’s sponsors and sponsorship levels to Susan |
Member
Relations Update - Scott
|
Current
Numbers |
q Scott to investigate: What are
“COMP” memberships? q
Scott to include in newsletter: National and Local HIMSS
members who attend programs are eligible for a conference registration |
Advocacy
Update – Mike
|
·
Most recent National call had poor attendance ·
10/6 – HIMSS National Advocacy task force in |
|
Chapters
Task Force – Bobbie
|
Chapters
Task Force ·
No Update |
|
Treasurer Update - Pam
|
September Numbers ·
Total net income of $4039.94 ·
Total liabilities / equity $28059.91 |
|
Board
Recruitment Committee Update - Dana
|
No
Update |
|
|
CIO Engagement - Shawna
|
Mayo
Health System |
q Ken
to send Mayo CIO list to Shawna |
Newsletter - Shawna
|
·
Link to survey from newsletter with questions re: Time of program
(7:30-9:30, 11:30 – 1:00, 5:00 – 7:00) Day of Week and Specific Topics (Give
us a hint) – These programs are free with your membership |
q
Board Members to have all updates to Scott by 10/11 q
Scott to distribute to members
on 10/18 q Scott to include survey link |
New
Business
|
Bylaw Revision and
Approval – Mike, Tom, Scott
|
·
Board discussed drafts of bylaw changes for member relations,
advocacy, and outreach chairs |
q
Shawna to update and send to
National q Scott to update website with bylaws |
MISRC - Andy
|
MISRC ·
Tabled |
|
Awards – Andy / Shawna
|
Innovation ·
Beginning of November deadline either collaborate with Dairyland on joint innovation (cooperation between
chapters) or web-based doc archive |
|
|
Chapter Leader ·
Board nominates Shawna |
q Andy to submit chapter leader application to National |
Mentoring Program
- Shawna
|
Mentoring
Program ·
Tabled until next year |
|
Strategy Map - Shawna
|
·
Shawna handed out strategy map |
|
Advertising
Options - Shawna
|
·
Shawna distributed pricing for advertising in Minnesota Physician |
|
Website Doc
Archive Demo - Scott
|
·
Documents can be distributed through the website rather than by
attaching to e-mail. |
q
Scott will prepare login
instructions and demo for next board meeting. |
Next
Board Meeting:
November
12, 2004 7:00am – 8:30am
StoneBridge
Group Offices