Chapter Board Meeting - Minutes
StoneBridge Group Offices
Present: Andy,
Dana, Jeff, Pam, Shawna, Mike, Susan, Dan, Pete, Margaret, Dave
Absent: Scott, Clark, Stephen, Bobbie, Ray, Tom, Ken
Guests: Phil Crow (Medica), Dave Mann (Virtelligence),
Mark Riechert (Caveo)
Standing
Items
|
Administrative Shawna and others
|
Introductions
·
Several
new people have expressed interest in the board, including Phil Crow, Dave
Mann, Mark Riechert, and Indi
Watts. Chapter
Success Stories ·
Pete
gave summary of NHII/RHIO success Leadership
Workshop ·
June 8 in NYC ·
Jeff will
attend, paid for by National HIMSS ·
Board agreed
to fund expenses to send incoming president to workshop Annual
Planning ·
Tentatively
scheduled for June 16, ·
Board
agreed to hold meeting at Calhoun Beach Club, pending room availability ·
Board
would like to have board members outside of the Twin Cities make the meeting
in person. ·
Prior
to planning session, Shawna and Jeff will draft chapter
goals, and each committee will draft a committee plan for the upcoming year. ·
Planning
session will focus on this years results and how to accomplish goals for
next year. ·
Will
not replace June board meeting. |
q Pete to write chapter success story about NHII by 4/22 q Jeff to confirm availability for
workshop. q All board members
to confirm availability for planning session. q Mike
to confirm reservation for Calhoun Beach Club q Board members
outside of Twin Cities to confirm availability to
attend planning session in person. q Mike / Shawna to follow up on conference
call capabilities at Calhoun Beach Club, if necessary. |
Program Updates -
Andy
|
May Program ·
May 17 at ·
Will be held in conjunction with ASA
national conference ·
Newsletter with PDF sent out ·
Email sent to CSOM. No paper mailing
will be sent out. ·
This years program will have three
breakout sessions, compared to two in previous years. ·
Registration and schedule are now up
on the website. Planning and dates for next year ·
Sept. 14, ·
Nov. 1 o
Possibility of holding a program in
conjunction with o
Board agreed this is a good idea and
worth pursuing. |
q All board members
to promote program within their organizations q Andy
to email PDF flyer to board members and post on website for distribution q Andy and Shawna to create additional
promotional materials about May 17 presenters. q Pam / Margaret
to put together canned questions for Minnesota Adverse Events keynote.
|
Sponsorship Update
Susan/Steve
|
·
Two new sponsors: IBM (Gold) and Wolters-Kluwer ·
Both checks have been received. |
q Sponsors with outstanding
payments are Caveo and HealthPartners. |
Treasurer Update -
Pam
|
·
Total
Assets: $22,913.37 ·
Mar. 1 April 9 net income: $1040.42 ·
May
need to file non-profit tax return. Due 5 or 6 months past end of fiscal
year. End of fiscal year is 6/30. |
q Shawna
to investigate what guidance National HIMSS can offer with tax return
preparation. |
Board Recruitment
Update / Elections Dana/Shawna
|
·
The Board has added a Program Chair
Elect position. The bylaws already allow for two Program Chair positions ·
Ken volunteered to take over Member
Relations position from Scott Azbill. ·
Shawna
confirmed that bylaws allow for three At-large board members. ·
Susan Heichert
was only candidate for President Elect role; bylaws allowed board to elect
her by acclamation. ·
The following board appointments were
made during the meeting: Maragaret Senn Program Chair Elect; Dan Davenport Scholarship
Chair; Dave Mann Outreach Chair; Mark Riechert
Outreach Chair ·
Positions still open Sponsorship Co-Chair ·
Change of roles will occur on July 1
after June planning session. |
|
Advocacy Update
Mike
|
·
Mike
unable to attend Advocacy Day on the Hill. |
q Mike
to follow up with Ray to get an update for the board. |
Professional
Development Update - Mike
|
·
Mike and Bobbie candidates for
National Fellow member status. |
|
Scholarship Update
Susan
|
·
Application requirements were relaxed
this year to encourage more applicants. ·
Two applications received by deadline ·
Susan received an additional
application by 4/5. Board agreed third application should be included in
consideration for scholarship ·
Winner of scholarship will be
announced at May 17 program. To be decided whether scholarship winner will
present at program. ·
In the past, the Student Liaison
position has not resulted in a significant increase in applicants. Board will
not actively pursue adding a student board member at this point. |
q Steve, Andy, Ken,
Ray, Dan, and Susan
to review applications. |
CIO Engagement Shawna
|
·
Summer Social scheduled for 7/13 ·
CIO dinner scheduled for 7/27 |
q Shawna
to check into possibility of having Summer Social at the q All Board Members
to confirm availability for CIO dinner |
Next
Board Meeting:
StoneBridge
Group Offices