MN-HIMSS Board Meeting Agenda

Wednesday, September 21, 2005

Minutes

Attendees	Y/N		Y/N		Y/N		Y/N		Y/N
Andy Galbus	Y	Dana Kimmel	Y	Indi Watts	Y	Pam Graves	Y	Scott Azbill	Y
Bobbie Carroll	N	Dave Mann	N	Jeff Huxley	Y	Pete Palmer	Y	Shawna Schueller	Y
Clark Averill	N	Dave Moertel	Y	Margaret Senn	Y	Phil Chow	N	Stephen Parente	N
Dan Davenport	Y	George McNulty	N	Mike Tressler	N	Ray Gensinger	N	Susan Heichert	Y

Topic	Discussion	Next Steps
Member Relations	· Ken will not be performing this role for this year – need a volunteer to chair this committee and take on role of “member liaison” · According to latest membership data, we are currently ahead of where we were at last year for membership numbers: Total: 382 National: 281 Local: 76 Student: 25 · Pam suspects that National batched memberships from previous months into current numbers	q Scott will send e-mail to board asking for volunteer, outlining the responsibilities and time commitment of role q Scott will investigate the lack of consistency in membership numbers with National.
Outreach	No Update
Communications	· Communications committee had first meeting. Chair: Scott, Members: Shawna, Dana, and Dan. · Goal of committee: to be the single communication interface between our membership and the organization. · Responsibilities of committee: maintenance of website, development of all content for program communications, coordination and publishing of quarterly newsletter, coordination and publishing of program e-mails · Scott & Dan will focus on website maintenance, newsletter and emails; Shawna & Dana will focus on communication content · Communications committee suggests changing the purpose of the board calendar to include committee activity as well as mutually agreed upon deadlines for various board activities. This will help set expectations for website updates as well as assist in program planning	q Andy suggests embedded calendar he uses on a different website and will distribute to the board for possible use internally q Committees will meet offline across committees to develop mutually agreed upon deadlines for the calendar
Programs	· Margaret discussed evaluation results from September program. Evaluation results can be found here. · Andy gave Nov. program update – speakers confirmed and communications committee has developed promos · Shawna volunteered to coordinate sites that want to “subscribe” to this program (listen / see only) · We can have 4 – 14 additional sites dial-in to our programs at a cost of $400 per site (a cost that the site subscribing would pay) – Further investigation on this option needed. · Investigate our “subscription” model as possible innovation for next year? · Maybe have “submit a question” link on our website for questions before and during the program? · Program communications will always list the beginning of the program as the time that registration opens · Is Allina a site for this program? No until further notice · Need to develop policy for “free registrations” currently offered to site employees, and maybe “subscription” attendees in the future	q Programs committee will include speakers names in name tags that are printed at the programs q Board members will register for programs as regular attendees q Andy to get confirmation on Ontario paying for half of program costs for teleconferencing q Scott to work with Andy on “Submit a question” link on our website q Andy to investigate Allina as a site for the program q Programs committee to develop a recommendation for the “free registration” issues
Regional Coordinators	· Coordinators should arrive at programs 30 min to open of registration to prep.
Professional Development	No update
Advocacy	No update
Sponsorship	· W-K and IBM will be invoiced in January for ½ year to convert them to fiscal year sponsorships to match other sponsors · Current sponsors: Sprint, Healthia Consulting, Virtelligence, Siemens, W-K, IBM · Computer Assoc. interested in sponsoring · Board encourages Indi to continue seeking sponsorships.	q Scott to remove those sponsors from the website who have been invoiced but who are 60+ days overdue on payment q Scott to send Fairview contacts to Indi
Scholarship	· Target 4 sites College Board recommends to students. Application has been submittted to fastweb.com, collegeboard.com, collegeanswer.com · Contacting other chapters. Possible link from national. Other chapters emphasizing use of student liaisons. · Application revised and published. scholarship@himss-mn.org alias created. · Contact information not yet available for U of M student organizations. Creating more detailed contact database. (In progress) · 2005 runner up has confirmed interest in board participation. · Initial letters delayed pending updated contact list.	q Jeff will follow-up on National having a link to our scholarship page.
Board Recruitment	No update
Financial	· See financial hand-out here · Pam needs all program expenses forwarded to her by 30 days after program	q Scott to forward the eservicescorp.com cost formula to Pam and programs Andy/Margaret for future financial calculations q Scott to investigate the use of treasurer@himss-mn.org (can we email FROM that address?)
National Relationship	· National has further requirements for internal audit	q Indi to forward a contact from “SCORE” an organization of retired professionals that donate their time and could possibly be utilized for our audit. q Jeff to e-mail board regarding our interest in donating to Katrina efforts (HIMSS National will match)
RHIO / E-Health Initiatives	· HIMSS National has created Office of interoperability, hired a director and staffer. This group will present at upcoming advocacy program · HIMSS National requests RHIO liaison from every chapter · Letter received from MDH requesting a nominee to the EHealth Initiative committee	q Pete will be our RHIO liaison q Dave Moertel will be our EHealth Initiative committee nominee

Next Board Meeting:

Wednesday, October 12, 2005 @ 5:30pm

Fairview Health Services – IS offices, 323 Stinson Blvd. NE, Minneapolis, MN 55413